How to Format a Book

Formatting a book

Here is how to make your book look like it was designed by a professional. Many first-time publishers consider the design elements of their book, thinking only of the cover picture. She is proofreader for Book Cover Cafe and has worked as a reader for Andromeda Spaceways Inflight Magazine. Well-formatted and designed books are crucial to your success as an author. As you present your book or novel manuscript.

To format your self-published book

Back to DIY Publishing - Print/Mobile-Friendly Version As kids we were advised: "Don't evaluate a book by its envelope! And if it seems sloppy and non-professional, the reader will think that its contents are no better than its slides. Unfortunately, a good book jacket often means a professional attitude - but luckily you don't have to spend a lot of money to make the inside of your book look good!

Here is how to make your book look like it was created by a real expert. Having a professionell "look" does not rescue a faulty book. Make sure your text is as good as possible before you begin to format it! Stage 2: Look at a book! I am always astonished about novels by writers who have apparently never realized what a book is like!

Remove a few ledgers from the bookshelf - preferably the same "trim size" as yours (e.g. 6x9). Consider the fontsize and typeface. When you look at a commercial book, you will notice that there is never an additional line between the heels. It is the "manuscript format". "It is not a "book format".

" A commercial book contains sections marked with a rider at the beginning of the section. Additional line spacing is only used to indicate a modification of the section or part. It can also be a consequence of Word's annoying little presets, where it adds additional spaces between heels.

So, first go to the "Paragraph Format" submenu and clear the check mark that will add "additional room between sections of the same type". "If you have additional rows, you have probably entered them by hand with a duplicate line break. A fast way to do this is to run a simple find and substitution operation by using the "more" options to do so.

Go to the "Replace" submenu and click on the "More" icon. "You will see a pop-up window with different formats. "The" section is at the top; double-click on it to type it in the "Search" area. Move the pointer to the "Replace" box and click "Paragraph" once. When you need to add index cards, now is the perfect moment - after you click on "paragraph", click on "tab".

However, this is still much simpler than manually altering any additional line spacing! It' done, now is the moment to create a base design for the inside of your book. Go to the "Page Layout" in Word and choose "Size". "Since there is no 6x9 default paper sizes, choose "More paper options" and type in these sizing.

Specify your settings (e.g. "Book") and use them for the whole of your work. A traitorous token of a self-published book are minute, miniscule stains! There are two kinds of borders in your book: Outside (upper, lower and outside edge) and inside or "gutter" where the book is hardcover. Return to "Page Layout"; choose "Margins", then "Custom Margins".

When your book is eventually fiction, you want the text to be fully aligned (smooth right and lefthand margins). In the" Styles" menue, choose "Normal", then "Change" and adjust the align. Secondly, it will ensure that the excuse is only valid for your standard text, not for section headers and subheadings - and it will also be applied to any text you use later.

They can also disable the format instruction that prohibits "widows and orphans". "The" line will never "dangle" at the top or bottom of a page. This can also lead to an irregular bottom edge, especially if a three-line section is deleted on the next page.

Your book should not have more than two or three scripts inside (one for your "normal" text, one for section headlines and possibly one for subtitles or captions). Please be aware that most text in a book is "normal" text in a "serif font" (e.g. Times, Palatino, schoolbook) instead of a "sans serif" typeface (such as Arial, Geneva or Helvetica).

If your book is not intended for kids or large typefaces, your text should not be bigger than 10 or 12 dots. Note that different typefaces have different size, so a 10-point preference in one typeface can be as large as a 12-point preference in another.

You can select a typeface by setting up multiple test pages. Drag two full pages of text from your book and store it as a seperate one. To test each of the fonts you want to test, you must conversion the text to this typeface (and size) and store it under the name. Allows you to see what you are currently using. (It is also useful to enter the name of the test fonts at the beginning of the document so that you can see what you are diff.

A further important aspect is how a typeface adds to the overall length of your book. However, if the price is a problem, selecting a typeface can mean a trade-off between a legible typeface and a typeface that does not overload your book with additional pages. Keep in mind that every page in POD is expensive - so any hints you can use to cut your book will make it more accessible.

I have seen register adjustments that range from the old high schools stand-by of "five spaces" to a book in which the index pages were only two digits long (because someone had said to the writer that this was "standard"). You can either go back to the "Style" submenu and place it within the "Normal" typeface to adjust your index cards.

" I' ve seen many people using the "indent" button in the section menue to create an indentation point for the first line of, say. You can' t change it in your book by hand. When you have a indentation in the first line, delete it from the submenu and create a tabspace instead.

Then you' ll be sure that things like subtitles and caption headers aren't indent when they shouldn't be. Usually in a book that has been released, a third to half of the page begins. As there is no simple way to e.g. check three inch from the top of the page in Word, it is possible to begin your section headers at the top of the page and then move them down a certain number of rows (line breaks).

Another, more advanced way is to use the Styles drop-down list to create a first-level section heading that defines items such as fonts and spaces. Right click on the type "First-Level header " and take a look at your settings. At the bottom there is a "Format" pushbutton, which leads you to a simple section menue; here you can specify how much room should be added above and/or below your text.

Experimentation - For example, you can place a blank of "60" (i.e. pica's, not lines) above your caption and 10 or 12 below it. An unusual typeface is good for a caption, provided it matches your text (e.g. an "Old English" typeface doesn't make much use in a book about computer techniques) and isn't too chic to use.

You should also use a bigger typeface, but don't get too big; your caption should not exceed two rows. It is also possible to use the words "Chapter X" in a smaller, simpler type above the caption or to insert the number into the caption itself (e.g. "1: Organize your book").

Like your caption, use the styles drop-down list to create some room above and below your subheadings. It is much better than placing subtitles with additional blanks (paragraph returns), because it makes sure that when a subtitle changes to a new page, there is no additional room.

When you have entered additional responses, these responses are transferred to the next page, making your text non-uniform. The distance specified by the submenu only works if your subtitle actually has text above it - so if the subtitle is displayed at the top of a page, this additional margin disappears (as it should).

That means you can now make changes and editing to your text without having to worry about what happens to your reformat. Subtitles and section titles should be left-justified rather than complete. Subtitles should normally not exceed 16 dots, but you may need to grow if you have multiple levels of subtitles; you can also use italic and even underscores to highlight subtitles.

To create a directory in Word by default, enter your Word section headers as "Heading 1" (you can also choose the fonts, styles, etc. from the Styles menu). Ensure that nothing else is configured in this mode! In fact, you can specify as many headers as you want to be added to a directory, but it looks quite overloaded if you use more than two.

A few of them always begin a new section on the right, even if that means to leave a empty page. However, it is okay to begin a new section on any page (although your forward, introductory and first sections should always begin on the right). Keep in mind that you also pay for empty page prints, so removal of these pages makes your book more accessible.

The last thing you might want to do is to start each section with a dropping cover. "This will enlarge the first character of your section and insert it into the text. Simply go to the "Insert" menue and choose "Drop Cape. "You can also use a different typeface for this spelling, but be cautious; selecting a typeface that has a different sized area than your regular text can interfere with your sizing.

Just insert the page number (I recently got a book that actually says "page 1, page 2, page 3....")! Simply go to the "Insert" menue and click on "Page number", then click on the Insert, centred button at the bottom of each page. You can use fonts and formatting instructions to format them to the required typeface and sizing.

Most of the titles, however, have a "running header" that not only contains the page number, but also, usually, the book name on one side and the name of the other. If there is no rules, we suppose that you want to place your book titles on the even (left) side and the uneven (right) side.

You will also notice that there is NO heading on the first page of each section. In order to create current titles, you must begin each new section as a new "section". "To do this, place the pointer at the beginning of the section, go to "Page layout", select "Page breaks", then "Section break" and select the possibility to begin a new section on a new page.

Now go to the "Insert" submenu and click on "Heading" at the top of the first page on which you want a heading to appear. "The headers/footers list opens. Under" Other first page" and" Other odd and even pages". "For your even (left) page, choose the page number positioning on your lefthand page; then just enter the book name and format you want.

Then move to the next (odd/right) page and redo the operation by placing the page number on the right and typing in your section name. Next, go to the first page of your section; if you see the words "Enter text" at the top of the page, clear it. Then click on the green icon "Close heading and footer" to go back to your text and review your headline.

This procedure should be repeated for each section. If you are starting a new section, click on the "Link to Previous" icon under the heading you want to edit (e.g. your section title). You can use this to specify that you do not want to copy the heading of the preceding section on this page.

To get further help on this procedure, go to the header/footer menus and click F1 for a help screen. When your book contains artwork, the simplest way is to create a page for each artwork or photograph. Simply make sure that your picture pages are the same length as the remainder of your documents.

The front page contains your cover page, copyrights page, table of content and additional pages such as a greeting or thanks, a listing of images or illustration, etc. The pages should not be unnumbered, so they must be in a section that has no headers or footers. Whereas commercial publications usually have a "short" cover page, followed by the full cover page, which contains the author's name and publishing house company emblem, you may want to begin with the cover page itself.

But if you run your own publisher and have a logotype, use it here - but not the logotype of the firm that prints your book. Again, try to resist the tendency to be chic with typefaces; it is best to use the same typeface as for your section titles (keep it readable!) and a simpler typeface for your own name.

You will find the copyrights page on the back of the cover page. Don't copy everything you see on the copyrights page of a book you publish because much of it doesn't hold true for your book. Any part of this book may not be copied, saved in a file system or transferred in any way or by any means electronically, mechanically, photocopied, recorded or otherwise without previous permissio.

Or you can provide the name of the firm that publishes your book, your own contacts or your own website if you want someone to be able to get in touch with you about reissues or rebates. If you make changes to the book that alter the page numbers, you must refresh the table of contents - Word provides the ability to easily refresh the page numbers without making any further changes.

You can also add a chart with images or pictures to a non-fiction book. Next, add your Acknowledgements/Dedications page if you wish, then your Preface (if any), your Preface and lastly Chap. One! When your book is a myth, it probably ends on the last page. To create an index manually, add indexes to your text in Microsoft Office or even specify that all occurrences of a text or sentence are marked by selecting "Select all" in the "Select indexes" submenu (under "References").

You can also finish the index by hand after your book has been fully reformatted and you know that the page break is over. You' ve selected a typeface, justify your text, create your borders and section headers, master the current headers, insert your artwork, and prepare the front and index.

For example, you may notice that a subtitle is unexplainably on the right edge, or a current heading that lists the incorrect section, or an animation that is not where it should be. Whenever you make a modification, check your book again, as every format modification tends to generate new (and unwanted) changes "downstream".

" One other thing that you will likely find as you go through your book is that you have sections that end with just one line or two on a separate page. Often this can be fixed by just trying to find a way to cut out a few words within the section.

When you can only delete one of the words from this section, store a line - and that's often enough to get those "widow" ends off. If you get these two-line pages off, your book will look better and you' ll again be saving more. And the good thing is that with print-on-demand printing if you find an issue after sending your book to the printers, you can usually submit a revised issue.

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