Becoming a better Business Writer

Be a better business writer

Twelve hints for better business writing Today' commercial life is almost exclusively based on information. If you run a small company or a small part of the org diagram at a large multi-national company, there is a good chance that most of your work is to communicate with others, mostly in pen. There is of course e-mail and the classic commercial correspondence, but most businessmen are also encouraged to submit speeches, memoranda, suggestions, commercial requests, course material, advertising copy, subsidy applications and a variety of other documentation.

Here is the catch: Most businessmen have little literacy-expertise. Whilst those with a degree are likely to have written a little at college, it is seldom emphasized in corporate programmes, and to learn to type well is hardly the motivating factor behind most people's wish to go to work. If you don't have a college education, you may never have been urged to start working, at least since middle education.

When you are one of the many that have never been concerned about typing, you should know that a shortage of typing abilities is an ever greater hanicap with each year. To spend some quality spelling can significantly increase your lettability and advertising opportunities.

Precision is essential in commercial correspondence, as in practically any other form of notation. The irony is that information in handwriting is becoming increasingly important to the proper working of companies, and less and less readable. Everybody in the economy loathes businesswriting, all the "blue-sky solutioneering" and those "strategic synergies" that don't mean anything; "brainstorming" and "opportunities for cooperation" make more sense without making a sound silly.

Whilst sometimes parlance is inevitable - for example in a commercial requirements paper or engineering specifications - try a simpler one. Yargon is often ineffective even for those in the same area as you - the human eyes slip past it without really grasping its significance. There is a good explanation why slang is used so often when a novelist doesn't want to say anything.

Rewrite once, test twice. Proofreading immediately after typing, and then again within a few lessons or even better after. There is nothing more awkward than a foolish typing error in an otherwise beautiful work. - for those errors anyway, and they blame you hard. Unless in a case of immediate need, always give yourself enough free space to put your letter aside and come back to it later.

Their brains are fiddly and will disregard mistakes they just made; working on something else for some amount of while will give you the distance you need to capture those mistakes before someone else will read them. Rewrite once, test twice. As well as intercepting typing mistakes and other mistakes, it can help you capture mistakes in the sound that you would otherwise have missed and would cause annoyance if you let some delay elapse between typing and rereading your work.

When we are annoyed or furious, for example, we often spell things we don't really want anyone else to do. OK, there is one thing that is more awkward than a typo: to consequently call Mr. Smith "Ms. Smith" in a paper. If there is the least likelihood that you will ever post a particularly good note, e-mail, memo or any other type of paper, please store it as a reference for use.

Because the rush to write is one of the major causes of typing mistakes and other mistakes, using a prefabricated paper can help you avoid the embarrassing nature of such mistakes. - before reuse - you do not want to write a note to Mr. Sharif to Mrs. O'Toole!

There is a trend to consider any commercial message as a formality, which is not necessary or even very prolific. Keep in mind that informally should not be non-professional - keep the individual commentaries, the colourful wit and the snappish chatter out of your corporate mess. Keep in mind that many companies (possibly yours) are legally obliged to keep a copy of all your letters - do not send e-mails, letters or distribute anything you would not like if you had seen it in a pubic process.

The majority of your corporate communications are designed to accomplish a specific goal, so make sure that they contain a call to act - something that is required of the readers. Better yet, something the readers should do now. To schedule a date for a review, specify a unique date and ask it to validate or present another date.

The description of advantages, not characteristics, is a key element of efficient typing. The advantages appeal to the reader, as they are of course most interested in figuring out how to make their life simpler or better. Grand literacy can take a gift few of us have, but efficient literacy is a learning ability. When your shop letter is not up to tobacco, just look at the hints above and see if you can't make it better.

So if your letter meets the requirements, how about you leave a tip or two in the commentaries below?

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